AGM 2019

AGM Dominican Lectio Centre Saturday 1st June 2019 Minutes

 

Present: Lectio Management Board :- Fr Joseph Ralph Director  of Lectio Centre, Fr David Tohill Prior,   Anne Smyth ,Chairperson, Kate Byrne ,Vice Chairperson,  Seamus O’Hanlon, Treasurer , Joan Byrne Secretary,John Farrell , Ann Rocks, Anne Marie Dinsmore standing in for Fr Cesare (Bursar of Priory).

Also Present : Lectio Centre Volunteers and members of Lectio Communities

Martina Fearon , John Mc Ardle ,Eithne O’Rourke, Marie O’Reilly, Martha Mc Grath)

Apologies:- Sr Zita, Sr Roisin, Fr Cesare, Ruth Breen, Martina Breen.

Agenda for AGM

Director’s Report

Secretary’s Report

Treasurer’s Report

Questions

Any Proposals

Welcome

Anne Smyth welcomed everyone to the first AGM of the Lectio Centre.

Anne made everyone aware of the fire safety procedures for the Lectio Centre.

Anne also extended an invitation to everyone to  tea, coffee and refreshments after the meeting.

Anne invited Seamus to Read Gospel for Sunday ( Feast of Ascension )as it is the tradition to begin all our meetings with a Reading from the Gospel.

Anne introduced the members of Lectio Management Board and their roles to the meeting.

Anne asked Ann Rocks to act as Secretary for AGM as Joan Byrne would be giving the Secretary’s Report.

Anne invited Fr Joseph to give the Director’s Report.

The Director’s Report gave an overview of the Lectio Centre since it opened on the Feast of St Dominic 2016, to coincide with 800 years Jubilee of Dominican Order.

Fr Joseph’s Director’s Report included;

In-house Lectio; Lectio Communities , Resource Meetings,Lectio for Newcomers, Formation of Lectio Guides, Lectio Retreats,  Scripture talks by Fr Wilfred Harrington op, writing and producing of Lectio Booklets ,Lectio Centre Reading Group.

Fr Joseph thanked Kate Byrne, Fr Brendan Clifford OP,  and Fr Wilfred Harrington OP for their  assistance  in writing of the Lectio Booklets.

Outreach Programme;  parishes, schools, teachers ,Religious Education Advisors for Dromore and Armagh Dioceses, school retreat days,  the wider community , Emmaus  Centre, Lumen College etc

Website ; The Website under direction of Sr Zita is central to work of Lectio Centre.It is the intention of the Lectio Management Board to expand Website by adding more resources eg  Lectio Podcasts.

Fr Joseph thanked Sr Zita for her time and energy to the Lectio Centre Website and also for printing and designing of Lectio Booklets.

Fundraising

Fr Joseph spoke about the various annual fundraising events that took place during the year.

He thanked everyone involved in Fundraising for the Lectio Centre and is indebted to Marie O’Reilly and her team and also John Mc Ardle who organised the Sponsored Walk.

A  copy of the Director’s Report can be read…link(Website)

A copy of Director’s Report is attached .

Anne Smyth thanked Fr Joseph for the Director’s Report.

Anne invited Joan Byrne to give the Secretary’s Report.

Joan said she was privileged to present the 1st  Secretary’s Report  to the 1st AGM of the Lectio Centre. The Lectio Centre Office is the Main Reception of the  Dominican .

Joan explained that as well as being secretary to Lectio Centre Management Board , she runs and manages the Lectio Centre Office and Volunteers.

The Secretary’s Report gave an overview of-:

The day to day running and management of the Lectio Centre Office and Centre

Ordering and selling of Biblical Promotions ,designing  Mass Cards

Meetings with Fr Joseph the Director, Lectio Centre Volunteers, Finance Team

Running the Reading Group and Promoting  the Lectio Centre Library

Meeting and greeting visitors to the Centre and hospitality for Retreats.

Promoting and advertising events in Lectio Centre.

Maintaining Lectio Centre and ensuring everything is in working order.

Taking minutes of Lectio Management Board Meetings

A copy of the Secretary’s Report can be read…link website

A copy of the Secretary’s Report is attached.

Joan thanked all the volunteers and said it was a privilege to work in the building, people love the atmosphere and ambiance of the Centre.

Anne Smyth thanked Joan for the Secretary’s Report and all the work involved in running the Lectio Centre.

Anne invited Seamus O’Hanlon to give the Treasurer’s Report.

Seamus began by thanking Joan and Anne Marie (from the Bursar’s Office) for making his job as Treasurer easier through their excellent record keeping.

Seamus explained that the objective at the 1st Meeting of Lectio Centre Management Board was that the Lectio Centre would raise enough revenue to meet its running costs.

Heating, electric, telephone , buying stock; cards , magazines , biblical promotions.

A copy of the Treasurer’s Report can be read …link website

A copy of the Treasurer’s Report is attached

Seamus as Treasurer also thanked the volunteers and Lectio Centre fundraising team for their invaluable work and commitment.

Anne Smyth thanked Seamus for the Treasurer’s Report and said she hoped that the Lectio Centre wouldn’t be a drain on the Priory.

Anne then invited any questions from the floor.

Anne Marie Dinsmore acting bursar for Dominican Priory said they were monitoring expenses of both Priory and Lectio Centre that they are looking at: suppliers, maintenance costs, servicing lifts etc trying to get best value, better quotes for repairs etc.

Fr Joseph invited Anne Marie to attend next Lectio Centre Finance Meeting.

Anne Marie thanked Fr Joseph and said she is happy to help Joan any way she can.

Fr David spoke about some changes re Mass Stipends, and a  letter from Bishop Eamon regarding the same.

Fr Joseph said this was maybe a matter for discussion by the Dominican Community.

John Mc Ardle made a few comments on the importance of good communication between the Priory, Priests and the Congregation/ wider Dominican community.Kate Byrne said these issues were a matter for DCT and invited John to come to meeting on 28th June.

John McArdle then spoke about upcoming Sponsored Walk; he thanked Joan for designing the Sponsor Card for last year’s walk and said he would appreciate any suggestions for a theme for this year’s Sponsored Walk.

Marie O’Reilly spoke about Joan Byrne’s workload volume and variety. She suggested volunteers might be able to assist with some duties.

Kate Byrne asked was it a question of time. Not enough hours?

John Farrell said this was not the forum for this discussion.

Fr Joseph said it would be discussed at another time.

There were no further questions from the floor.

Fr Joseph said he had a proposal to put to the AGM

Proposal

Recognising the Lectio Management Board has been established for just over a year, and taking account of the work completed to bring the Lectio Centre into effect, it is proposed to set aside Clause 6.1, Part 6 requiring a rolling programme of elections to 2 positions each year for this year only. This is to allow the inaugural Management Board to consolidate its work, complete its initial programme of work, and agree a programme for the next 12 months.

Anne Marie Dinsmore seconded the proposal.

Proposal was unanimously agreed.

Anne Smyth thanked everyone for attending AGM and invited them to join us for refreshments in the Lectio Centre Library.

 

 

Notes for Director’s Report

Thursday 30th May 2pm

  • Planning Lectio Programme
  • Lectio Booklets
  • Lectio Communities
  • Servant Guides –Training/Resources

In House Lectio Programme

There are 12 Lectio Communities currently meeting plus 2 newcomer communities

Communities meet for 20 weeks per year.

This is divided into different seasons. (Advent, 4wks, Lent, 6wks, Pentecost series 5wks and Ordinary time – Autumn series, 5wks)

Members are encouraged to meet informally around the Word outside of these community gatherings. (Trying to integrate Life into Lectio and Lectio into Life).  Dominican News-sheet.

We have a mix of well established communities, developing communities and new communities.

Newcomers welcomed – Lent and autumn. These communities are guided by Fr Joseph and another servant Guide .

Young Adult Lectio Community – Very important to spend time nurturing this community

Preparation of Lectio booklet – resource for lectio communities .  Also available for wider public- Some are sent put on a mailing-list. Co-worker Kate and design and printing Zita.  These booklets are also produced in weekly leaflet form and made available in porch of church.

Annual Lectio Retreat for Lectio community members- Sunday 30th June 2-5pm.  Anniversary Mass for fr Michel on last Thursday in January.  Letter of appreciation to Catholic News. Annual report prepared by Zita. Kate and Roisin

On Going Formation for Servant Guides

This takes place in February and October each year and runs on Thursday evenings at 7pm for 4 consecutive wks. More in-depth reflection and experience of Method and Principles of lectio divina…learning and growing together as servants of the word. Situating our work in the context of the Biblical pastoral ministry.

Resource evening for Guides

This takes place on the Thursday prior to commencement of each new series of Lectio.  Common preparation for the upcoming series. Offering mutual support for each other and learning from each other’s experiences.  A pep talk to foster enthusiasm, and motivation for the coming series.

Outreach programme

Day Retreats- We have 4 retreats each year, Journeying with the Word of God in   …………………..  A day of input and silence to facilitate an engagement and encounter with the word of God. Many of the participants are not part of a lectio community.  Good demand for such days and there are possibilities of increasing the number of retreat days offered.

Intention to offer such retreat days to those working with marginalised here in Newry.

Schools Outreach- is an important part of our mission – to offer lectio as a means of ongoing support and nourishment for Religious education teachers.  A process which we hope in time will lead tot eh teachers offering it in a systematic and sustained way to their students. Established good relations with Diocesan Directors of Religious Education for Primary Schools in Dromore, – Sr Mercedes and the Diocesan Director of Religious Education for post primary in Dromore- Susan Morgan and Armagh-  Fr Declan O Loughlin Input at the annual gathering of R.E teachers for both Dromore and Armagh.  Upcoming involvement for second year running.

Also available to take up a limited number of school retreats – St. Mary’s (2017) and St. Colman’s  (2018) Mention experience and feedback from schools.

There have been a number of invitations that we have taken up to offer Lectio in Emmaus retreat Centre and Lumen Dominican adult education centre in Sion Hill.

.Website

This is a work in progress and is integral and crucial to the promotion of Lectio Divina – video montage of lectio participants on the topic of “what lectio means to me?”

In depth presentation of method, Principles, Formats, leaflets, booklets.  Plans for offering lectio meditations – podcasts on website.  Explore ways of engaging with a lectio on line community.

Kate and I participated in a Priory Institute on line retreat during advent which was well received.

Deeper Listening to the Scriptures – twice a year.  Provides amore academic and exegetical approach to the scriptures.  Fr Wilfrid – courses on Mark and Luke in preparation for liturgical year.  Other courses on Psalms etc.

Plans to expand this and to offer some additional course eg Opening the treasures of the psalms through lectio Divina.

Reading Group. – Joan will expand on this.

Fundraising and Community building events.

  • Brigid’s crosses/St.Patrick’s Day badges
  • Sponsored Walk
  • Bazaar
  • (Possibility of Quiz Night??)

Overseeing Office – Support for Joan and volunteers in Office.

Work of the Centre – to place the gospel and the scriptures at the centre of the Christian community. Reclaiming the central role of the gospel in the beginning and in the growth of the early Christian communities.   Providing a new space for engagement with the word of God, encounter with Jesus of the past and Jesus today, deepening relationship with him, generating followers and opening up old and new ways of entering into the work of the kingdom.  Conscious that we are part of a movement in our church as Pope francis has called us to rediscover the word as the beating heart of the church, challenged us to put the word at the centre of every ecclesial activity and in the words of Pope Benedict to enter into a whole new spiritual springtime in the catholic church.

Big thank You for all the fantastic support and participation – In keeping with vat 11 vision of collaboration and co-responsibility for the ministry of the church.

Notes for Secretary’s Report

Saturday 1st June 9.30am

It is my privilege as the first secretary of the New Board of Management of the Lectio Centre to present to you the first Secretary’s Report.

THE LECTIO OFFICE

THE LECTIO OFFICE IS THE MAIN RECEPTION OF THE DOMINICAN PRIORY AND IT IS OPEN MON – SAT 10AM-5PM AND SUNDAY 10-1.30PM

IT IS RUN BY MYSELF AND A TEAM OF VOLUNTEERS WHO COVER THE SHIFTS.

THE TEAM IN THE OFFICE ARE RESPONSIBLE FOR THE RECEPTION AND TRANSFER OF PHONE CALLS TO THE PRIORY AND RECEIVING MASS BOOKINGS AND INTENTIONS.  WE ALSO HAVE A RANGE OF MASS CARDS AND  MASS BOUQUETS AND GIFTS AVAILABLE.

THE NAMES GIVEN FOR MASS CARDS AND MASS BOUQUETS AND SPECIAL INTENTIONS WHICH DO NOT HAVE TO BE SAID ON A SPECIFIC DAY ARE ENTERED INTO A BOOK WHICH IS PLACED AT THE ALTAR EACH MONDAY AT THE ST. MARTIN NOVENA AND THE MASS IS OFFERED UP FOR THESE INTENTIONS.

THE OFFICE IS PART OF THE PASTORAL MINISTRY OF THE HOUSE AND CONFIDENTIALITY IS OF UTMOST IMPORTANCE.  OVER THE PERIOD OF TIME THAT THIS CENTRE HAS BEEN OPEN WE CAN SEE MORE AND MORE HOW IMPORTANT A FRIENDLY, WELCOMING GREETING AND RECEPTION IS TO THE PEOPLE WHO ENTER HERE.

ALL VOLUNTEER STAFF HAVE COMPLETED THEIR CHILD SAFEGUARDING, HAVE ATTENDED FIRE SAFETY TRAINING ,  AND ARE FAMILIAR WITH  HEALTH AND SAFETY POLICY, FIRST AID , SECURITY ,ETC.

VOLUNTEERS MEET EVERY 2 MONTHS WITH FR JOSEPH AND MYSELF FOR UPDATES AND SUPPORT. I WOULD LIKE TO TAKE THIS OPPORTUNITY TO THANK THEM FOR THE TREMENDOUS SERVICE THEY PROVIDE.

THE LECTIO OFFICE HAS BEEN OPEN ON SUNDAY MORNINGS FROM  FEBRUARY ’19  TO ACCOMMODATE CONGREGATION REQUESTS FOR BOOKING MASS AND ANNIVERSARIES AND FOR PURCHASING MASS CARDS AND MASS BOUQUETS.

SOURCING OF CARDS AND GIFTS FOR THE OFFICE

WE USE CBC DISTRIBUTORS, NEWRY , MAINLY TO PURCHASE OUR CARDS AND GIFT ITEMS. EACH CARD HAS A CAREFULLY CHOSEN SCRIPTURE VERSE WHICH WE FEEL WOULD BRING HOPE AND COMFORT TO THE PERSON RECEIVING IT.

THE CARD PURCHASES ARE VERY POPULAR AND WE SEE THIS AREA EXPANDING WITH THE INCREASED DEMAND.

OUR GIFT ITEMS ARE MAINLY FOCUSED ON PROMOTION OF THE WORD OF GOD OR PRAYERS. WE HAVE RECENTLY STARTED DISPLAYING HAND MADE CANDLES FROM THE DOMINICAN SISTERS IN SIENA CONVENT DROGHEDA ALONG WITH SOME HANDMADE CARDS.

WE ALSO WORK WITH DOMINICAN PUBLICATIONS WHO PRINT THE SPIRITUALITY MAGAZINE AND ST. MARTIN MAGAZINE AND WITH WHOM WE PURCHASED BOOKS AND GIFTS FOR THE ST. MARTIN NOVENA . WE WOULD HOPE TO CONTINUE THIS FOR THE NOVENA THIS YEAR AS WELL.

WE ALSO PROVIDE A RANGE OF BOOKS, MAINLY SCRIPTURE BASED INCLUDING FR WILFRED HARRINGTON OP, FR BRENDAN CLIFFORD OP AND SOME OF FR VINCENT TRAVERS OP PUBLICATIONS.

LENDING LIBRARY

A LENDING LIBRARY IS AVAILABLE TO USE BY THE PUBLIC. ALL BOOKS ARE CATEGORISED AND INDEXED AND WE HAVE A LARGE SELECTION OF THEOLOGY, SPIRITUALITY AND SCRIPTURAL BASED MATERIAL .

THE LIBRARY IS OPEN ON WEDNESDAY, THURSDAY AND FRIDAY MORNINGS AND ALSO ON SUNDAY MORNING FOR ANYONE WISHING TO BORROW OR RETURN MATERIAL.

READING GROUP

OUR READING GROUP TAKES PLACE ON A TUESDAY MORNING AT 11.30AM AND IS VERY POPULAR. THE GROUP DISCUSSES TOPICS FROM A RANGE OF CHRISTIAN  BOOKS AND ARTICLES .THERE IS ALWAYS PLENTY OF DICUSSION AND FINISHES WITH A CUP OF TEA.

SECRETARY FOR THE LECTIO CENTRE

AS MY ROLE ALSO INCLUDES BEING SECRETARY FOR THE LECTIO CENTRE, THE DIRECTOR, FR JOSEPH AND MYSELF MEET EVERY MONDAY MORNING TO UPDATE AND REVIEW SCHEDULE.

AS SECRETARY I AM RESPONSIBLE FOR ALL CORRESPONDENCE REGARDING LECTIO. THIS INCLUDES PUBLICATION OF LECTIO LEAFLETS FOR THE CHURCH PORCH AND DISTRIBUTION OF MATERIAL VIA MAILING LIST OR POST .

IT INCLUDES REGULAR UPDATES OF THE DOMINICAN NEWS SHEETS FOR PUBLICATION EACH WEEK.

IT INCLUDES DESIGN AND PRINTING OF ALL POSTERS AND FLYERS FOR UPCOMING LECTIO SERIES AND RETREATS AND  HAVING CONTACT WITH DIOCESAN OFFICES AND OTHER OUTLETS TO PROMOTE AND DISTRIBUTE MATERIAL.

AS SECRETARY I AM RESPONSIBLE FOR THE DOCUMENTATION OF MINUTES OF MEETINGS, PREPARATION OF AGENDAS FOR MEETINGS AND CONTACTING RELEVANT AGENCIES.

THE ROLE INCLUDES MEETING WITH VISITORS TO THE CENTRE AND ACCOMPANYING FR JOSEPH

I AM ALSO A MEMBER OF THE “THINK IN TEAM” WHERE WE MEET TO PLAN FORTHCOMING EVENTS.

THERE IS A LOT OF WORK INVOLVED IN OVERSEEING THE RUNNING OF THE CENTRE

  • MANAGING FINANCES- I AM RESPONSIBLE FOR THE DAY TO DAY ACCOUNTS AND PROVIDING A REPORT OF THE INCOME/ EXPENDITURE.  WE HOLD BI MONTHLY MEETINGS WITH SEAMUS O HANLON, THE TREASURER ,THE BURSAR OF THE DOMINICAN PRIORY, FR CESARE, FR JOSEPH, DIRECTOR AND MYSELF. I AM RESPONSIBLE FOR THE PRESENTATION OF ALL INCOME THAT COMES THROUGH THE LECTIO CENTRE.
  • MANAGING AND SERVICING THE BUILDING/MAINTENANCE. I AM RESPONSIBLE FOR THE SERVICING OF THE BUILDING AND FOR REPORTING AND ORGANISING ASSISTANCE IF REQUIRED.
  • ORGANISING AND OVERSEEING THE HOSPITALITY FOR SCHOOL RETREATS/DAY RETREATS.

I WORK 16 HOURS IN THE CENTRE BUT WITH THE INCREASED WORKLOAD IT HAS BEEN NECESSARY FOR ME TO SET ASIDE ONE MORNING SHIFT WHERE I CAN TRY AND CATCH UP ON WORK. THIS HAS ONLY BEEN POSSIBLE WITH THE HELP OF A VOLUNTEER TO COVER THE OFFICE.  THE WORK OF THE CENTRE IS CONTINUALLY EVOLVING AND AS SUCH THE DEMANDS ARE INCREASING.

IN CONCLUSION

THE LECTIO CENTRE IS A PLACE OF WELCOME , WARMTH AND HOSPITALITY PROVIDING A SACRED SPACE TO SHARE IN COMMUNITY HOW THE WORD OF GOD TOUCHES OUR LIVES AND HOW OUR LIVES TOUCH THE WORD.

Joan Byrne

The Incarnation of the Word of Life 1 John 1-4

That which was from the beginning, which we have heard, which we have seen with our eyes, which we have looked at and our hands have touched—this we proclaim concerning the Word of life.  The life appeared; we have seen it and testify to it, and we proclaim to you the eternal life, which was with the Father and has appeared to us.  We proclaim to you what we have seen and heard, so that you also may have fellowship with us. And our fellowship is with the Father and with his Son, Jesus Christ.  We write this to make our joy complete.